Labor and Working Conditions
NSG Group employs approximately 27,000 people worldwide across manufacturing operations in over 27 countries, of which about 16% of the employees are women and 13% of the managers are women. VASA currently has 437 employees (most of which currently work at the existing site at Llavallol) and moving forward plans to hire a further 165 employees to work at the Cardales facility once this becomes operational. The recruitment process has already started and for certain types of positions (for example, line managers), these have already been filled and new employees are being trained on the job at the Llavallol site.
Human Resources Policies and Procedures
At the corporate level, the Group has developed policies and procedures to manage human resources, health and safety, working conditions, terms of employment, non-discrimination, freedom to establish or join unions, equal opportunity, and grievance mechanism. NSG Group has a corporate human resources function that ensures that all facilities apply the same human resources standards, despite the fact that local regulatory requirements might be less stringent. The elements of this framework can generally be considered to be consistent with the requirements of this Performance Standard. At VASA, the implementation of HR policies and procedures is overseen by an HR Director. The same will be extended to the new facility.
Working Conditions and Terms of Employment
The Group has corporate standards for employment that apply to all facilities worldwide and include clear employment contracts, stipulating: i) the terms and conditions of employment; ii) compensation; iii) benefits; and iv) employee obligations to follow corporate EHS standards. Upon employment, every new employee receives the training necessary to perform their job satisfactorily and safely.
Workers’ Organization
At the corporate level, the Group respects the freedom of association of its workforce. VASA’s workers are members of unions and management engages with union representatives every 6 months to discuss issues, primarily related to wage increases to offset inflation. A collective bargaining agreement is in place for VASA’s workers at the Llavallol site and will be adapted for workers at the Cardales site once this becomes operational.
Throughout the construction phase of the new Cardales facility, VASA management has actively engaged with UOCRA, which represents construction workers in the context of concerns around wages and inflation, and the overall political context. VASA management has also started to engage with SOIVA and SEIVARA, which represent workers in the glass industry, in order to negotiate new collective bargaining agreements once the Cardales site becomes operational.
Non-discrimination and Equal Opportunity
At the corporate level, there is an Equal Opportunity and Diversity Policy, which prohibits discrimination based on race, colour, creed, religion, age, gender, sexual orientation, national origin, disability, union membership, political affiliation or any other status protected by law, for all employment-related decisions. Furthermore, the Group has stated goals with respect to gender equality, although given the nature of the glass manufacturing sector, there tend to be more male than female employees as reflected in the overall distribution of gender across all production operations, with on average only about 16% women in the workforce and the lowest representation being in South American operations. At VASA, the current breakdown by gender is 32% female. To promote diversity within its operations, VASA recently created an Inclusion and Diversity Committee in 2019, which aims to create awareness about all aspects of diversity ranging from gender and race to educational background and personality.
Grievance Mechanism
At the corporate level, there is a formal and well-established grievance mechanism, which is based on a corporate set of guidelines covering areas such as anti-bribery/anti-corruption, competition compliance, and trade regulations. There is a dedicated department, which focuses on corporate standards of ethics and compliance with these principles across operations. To this end, there is an ethics and compliance hotline available to all staff, including those at VASA and its subcontractor employees, should anyone need to report a non-compliance. The Group conducts an annual employee satisfaction survey; in 2017, over 9,000 employees from 14 countries participated (representing an 87%-response rate) and the findings revealed an increase in employee motivation and satisfaction compared to the previous year but also the ongoing need for continued emphasis on safety.
At VASA, all workers are able to voice concerns either directly to management or the unions (as stated above). VASA management maintains an open-door policy for voicing all types of workplace concerns. Moving forward, VASA will provide a grievance mechanism for workers to raise workplace concerns. The company will inform the workers of the grievance mechanism at the time of recruitment and make it easily accessible to them. The mechanism will involve an appropriate level of management and address concerns promptly, using an understandable and transparent process that provides timely feedback to those concerned, without any retribution. The mechanism will also allow for anonymous complaints to be raised and addressed. The mechanism will not impede access to other judicial or administrative remedies that might be available under the law or through existing arbitration procedures, or substitute for grievance mechanisms provided through collective agreements.
Protecting the Work Force
NSG Group has stringent policies against the use of both child labor and forced labor. These principles are disclosed locally at each facility and on the website. The minimum employment age at VASA is 21 years and there have been no cases of child labor or forced labor.
Occupational Health and Safety
The biggest OHS risks to workers are related to cuts caused from handling broken glass during production and glass cutting. At the corporate level, OHS standards and principles have been developed, which apply across all operations. This was recently deployed across the Group operations (pending implementation at all facilities by the end of 2020) through NABIS (NSG Anzen Bunka Improvement Strategy), which focuses on instilling an employee safety culture. A centralized corporate EHS function (which reports directly to the Group’s Chief Operating Officer) oversees these and monitors their implementation at the facility level by designated staff. As part of the Group-wide approach to managing OHS, all new employees receive safety training during their induction and regular refresher training. Furthermore, managers are trained to display behavior that encourages consistent safe work principles. All incidents from near misses, minor injuries, to injuries resulting in lost worktime are recorded in a central online system that enables the centralized EHS function to rapidly detect the occurrence of unexpected events and helps prevent a facility from falling below acceptable standards. The Group has set a sustainability target for 2020 to reduce the Significant Injury Rate (SIR, injuries resulting in lost time/treatment beyond first aid and based on 200,000 hours of work) by 10% per year with no fatalities.
All the incidents are systematically investigated in order to develop action plans to reduce the likelihood of future recurrence. At the global level, there have been zero fatalities since 2015, when an incident led to the re-enforcement of safety measures related to working at heights. Based on IFC’s experience with NSG Group operations in Eastern Europe and Russia over more than 10 years, the Group has consistently exhibited a strong focus on the safety of its employees, which has resulted in very low accident rates.
VASA has procedures for evaluating risk in the workplace by activity sector, which is used for developing the necessary approaches to reducing risk to workers by following the hierarchy of risk control (elimination, substitution, engineering controls, operating procedures, and use of Personal Protective Equipment, PPE). Based on observations at the existing facility in Llavallol, it was confirmed that workers adhere to stringent safety principles through the practices in place, including, for example, the clear separation between areas for vehicle/machinery movement and people movement, strict housekeeping standards, consistent use of PPE, and operational safety systems. A nurse is on-site 24 hours a day and a doctor stops by on every week day. At the Cardales site, VASA has implemented a robust health and safety program, which entails among other, two designated safety staff on-site, strict controlled access to the site, induction trainings for all contractors working on site, and monitoring for non-compliances. To date, there has been one reportable incident (entailing a small finger fracture) during the construction phase.
Workers Engaged by Third Parties
Glass manufacturing is a highly specialized activity, requiring a significantly trained workforce. Therefore, the use of third-party workers across NSG Group operations is minimal except for non-manufacturing-related activities such as operation of the canteen, landscaping, and security, which require a different skillset from glass manufacturing. Specialized contractors are occasionally called in for specific equipment needs or repairs. In all cases, suppliers are required to comply with the Group’s labor standards including the reporting of any accidents or incidents, which is entered into the Group’s OHS online tracking system. Since the start of construction at the Cardales site, VASA has hired approximately 700 subcontracted workers. VASA’s safety team communicates its safety requirements at the start of each work contract and reviews the safety aspects of each task to be undertaken. Each week a different safety behavior or topic is selected and discussed. VASA completes a safety audit every 3 months, which also includes verifying equipment on the site.
Supply Chain
NSG Group relies on suppliers of relatively few different types of raw materials (primarily sand, soda ash, and dolomite), specialized equipment, and services; given the Group’s worldwide operational footprint, this entails over 20,000 suppliers. To date, the Group has evaluated over 350 suppliers against its corporate Supplier Code of Conduct, which outlines the standards and requirements that suppliers have to comply with when doing business with NSG Group operations. The Code’s intent is for suppliers to conduct their business operations in a safe, professional, legal, and ethical manner, and in compliance with modern slavery and human trafficking legislation as well as to prevent the sourcing of conflict minerals. VASA shares the NSG Supplier Code of Conduct every year with its main suppliers during the annual supplier evaluation process, asking for demonstration of compliance. Also, all new suppliers have to agree to and sign the Code of Conduct.