Policy The Company has established an overarching policy framework that clearly outlines its commitments to sustainable production systems and compliance with regulations, industry best practices and IFC's Performance Standards. It identifies goals, some targets and authorities for implementation. It also includes high level commitment to EHS risk assessment, achieving FSC certification and has clauses referring to specific policies against bribery, workplace violence, workplace safety, sexual harassment and discrimination. http://www.refosinu.com/web/
Identification of Risks and Impacts Commercial forestry activities and wood harvesting are conducted under the requirements of Colombia's Ministry of Agriculture (or MAG per Ley 101, 1993, Ley General de DesarrolloAgropecuario y Pesquero). Forestry plantations are treated as agriculture (Decreto 2811, 1974; Ley 99, 1993; and Decreto 2041, 2014;) and do not require Environmental and Social Impact Assessments per se. Autonomous Regional Corporations (CARs) have delegated authority to manage natural resources and broad environmental compliance for all commercial permitting and activities at the provincial level. During meetings with the Regional Environmental Department in Apartado officials indicated Sinu enjoys a collaborative relationship with authorities and is in compliance with applicable regulations.
Organizational Capacity and Competency - The Company has been operating for eight years and has demonstrated commitment to improving its management capacity. Nursery operations have recently achieved ISO 9001:2015 quality management certification and the Company has begun the pre-certification process for meeting the Forest Stewardship Council's Forest Management and Chain of Custody requirements. The Company is also investigating the installation of a forest carbon credit scheme which would allow it to transact some of its carbon credits. Practices are becoming standardized and an internal control system is being established to monitor performance and continuous improvement. The assessment and management of the most significant E&S risks is conducted by Forest Supervisors in each of the three Forest Management Units (FMUs) with oversight from a Chief Forestry Officer. The Supervisors supervise contractors, monitor occupational health & safety performance, and coordinate the development initiatives of RefoSinu Foundation. The forestry staff depends on centralized HR support, a cartographic unit that helps plan expansion and area management, and a Forest Certification Coordinator charged with ensuring compliance with local regulations and third-party standards.
As the plantations expand and the complexity of operations grow it will be necessary to deepen the Company's EHS management systems and capacity. This will become critical as harvest operations and a chipping line commence and community safety and occupational risks multiply. Sinu will engage a qualified individual to coordinate the ESMS across all forestry, wood supply and wood processing operations. He/she will coordinate field-level ESMS including stakeholder engagement and community security, OHS risk management, and development of a robust fire prevention and suppression system. This is addressed in the Environmental and Social Action Plan (ESAP) item #1.
Environmental & Social Management Systems -Sinu has a three tiered approach to the identification and management of E&S risks in forestry: The Forest Master Plan which establishes corporate policies, procedures and targets for the establishment and harvesting of forests; The Forest Plantation Manual which establishes procedures for forestry activities including planting, tending, roading as well as environmental safeguards such as set-backs, use of agrochemicals, and fire management; and the Forest Management Plan established for each geographical cluster or FMU, which are under the direction of a Forest Supervisor. The Forest Management Plans compile all the landscape-level biophysical features of each FMU including soils, water, vegetation, and topography, as well as information about affected communities and potential impacts. These plans, which are updated annually, also identify the silvicultural prescriptions, fertilization and weeding programs, and determine mitigation measure for E&S risks as established in the Forest Master Plan and Forest Plantation Manual. The assessment of the EHS risks of the chipping installation and operation will be completed and submitted to IFC prior to operations after equipment specifications and location are determined (ESAP Item 2:).
Emergency Preparedness and Response The Company operates in a remote area with poor roads, erratic cellphone service, and few first responders from municipal locations. Sinu has GPS-enabled security systems on its vehicles and staff have received some training in conflict situation management. There has been emergency response training for natural hazards for permanent and seasonal staff in nursery and forestry operations. The Company has developed preliminary response plans and procedures for fire, seismic and severe weather events, but information on transportation risks and standard procedures including vehicular accidents is incipient. The Company will also report its emergency preparedness and workforce accidents in their Annual Monitoring Report (AMR). As noted below under PS4, the Company will conduct a Workforce Safety and Transportation Risk Assessment and Action Plan for forest harvesting operations to identify the most significant threats to its assets, staff and affected communities (ESAP Item 3).
Monitoring and Review Sinu has established environmental and social monitoring procedures and Key Performance Indicators (KPI's) for most forest activities. Water quality treatment in the nursery for phytosanitary purposes and potable water safety are in place and accident logs were available. Soil sampling and soil mapping basics were in place but attention to changes in fertility under different fertility regimes was inconclusive indicating improved soil mapping and monitoring will be important to optimizing forest growth and yield. Attention to the effects of plantations on water balance, changes in carbon sequestration and credits, and biodiversity conservation would all benefit from increased attention (see PS6, below).
Grievance Mechanisms - The Company has identified specific mechanisms for avoiding and airing of grievances and disputes. A written procedure for Conflict Resolution with Communities identifies channels, designated personnel, and a communication process for airing disputes including legal remedies. The grievance mechanism has been tested and the Company will report to IFC in the Annual Monitoring Report a summary of grievances and their resolution. The FSC certification process will also review the system annually and publicly report its findings.
Land Acquisition (Supplemental Note)- As stated in Applicable Performance Standards, IFC determined that the Company has an established process by which private properties are screened and settled in a manner which will not cause involuntary resettlement or economic displacement. Sinu retains a full-time staff lawyer responsible for ensuring the application of its procedures. Beyond standard due diligence for land titling this process emphasizes attention to three particular aspects of Colombian land law: (1) Law 160 (1994) restricts the sale of publicly-held, vacant lands (Baldios) to any one owner (or about 60 ha per family in the project area). This rule is applicable to public lands transferred by the State which the Company avoids during early stage land registration and cadastral review procedures; (2) Law 1448 (2011) establishes that restitution may be applied to lands abandoned as a result of armed conflict. The Uraba region has observed conflict and displacement from drug trafficking, political, and paramilitary actions. The Company avoids displacement hazards through direct consultation with surrounding communities and requests legal review (derecho de peticion) by the competent agency when potential claims or pending investigation is identified; and (3) Law 1708 (2014) allows the government to expropriate lands that were previously used for illegal activities or purposes. The Company has established a multi-channel process for identifying potential illegal actions by prior owners or associated individuals. The Company indicates that less than 10 families remain located on some of its plantations where the Company has allowed them to retain custodial tenure under no-cost lease for security purposes. Provisions and responsibilities for managing tenant operations and residual risks are included in the Forest Manual. IFC also reviewed available information on mining concessions through the Colombia Mining Cadaster and potential right of ways for public infrastructure and identified no likely impingement on Sinu's current or expanded operations.