Grupo Roble has approximately 5,000 employees. Depending on the shopping
center, about 50 to 150 workers are employed in each shopping center for
housekeeping, regular maintenance, and security. All regular workers for the
company are full-time employees; no contract labor is used for day-to-day jobs.
Human Resources Policies and Procedures: Grupo Roble has documented policies
and procedures for recruitment, selection, hiring, induction and training,
promotions, non-salary benefits, and termination. Corporate HR policies and
procedures are uploaded in the company’s intranet and have been adopted by all
country offices.
Working Conditions and Terms of Employment: All ILO Fundamental Conventions
have been ratified and are in force in El Salvador, Honduras and Nicaragua.
Internal Work Regulations – dutifully approved by the Ministry of Labor of each
country – are consistent with Performance Standard 2 requirements and inform
employees about their rights and responsibilities, including work schedules,
overtime arrangements and overtime pay, rest days, holidays, provisions on
non-discrimination, and disciplinary procedures. Working relationship is
defined in a written contract between employee and employer, which is explained
to and signed by the employee. The contract makes reference to the internal
work regulations but also covers individual arrangements, such as: functions,
work schedule, and salary. Salary levels meet legal minima in the countries
in which Grupo Roble operates. Grupo Roble also offers a wide range of
non-salary benefits which exceed country requirements, such as, life insurance,
support in the event of bereavement, and bonuses for Christmas, wedding,
maternity, and college graduation. The company also provides basic medical
care through access to clinics and has an optional employee savings fund.
Employees are informed of their rights and responsibilities at the time of
hiring and a hard copy of Grupo Poma’s code of conduct, the internal work
regulations, and the contract is provided to them. Payments are scheduled
every 15 or 30 days and a printed payroll is given to each employee. Payrolls
list the accrued income, the payment for additional overtime (beyond the
overtime already established in the contract), and deductions, such as income
taxes, social security, and others. As part of the ESAP, ISCH’s subsidiaries
receiving finance under this facility will also include the amount of overtime
hours in the payrolls (ESAP action nr.1). ISCH’s subsidiaries receiving
finance under this facility will also analyze working hours effectively worked
by its employees – in particular by physical security – to ensure statutory
regulations on the limitation of standard and total working time are met.
Monitoring results, with the identification of eventual non-compliances and
corrective measures will be reported to IFC in the Annual Monitoring Report.
Workers’ Organization: Grupo Roble indicates that it does not restrict workers’
rights to form workers’ organizations. No workers’ organizations exist in any
of the countries where the company operates.
Grievance Mechanism: The code of conduct mentions that employees should
approach the Human Resources department to present complaints in the first
instance, and that the department has the responsibility to dutifully
investigate complaints and take the necessary disciplinary actions. Human
Resources department staff make monthly pre-announced visits to the shopping
centers, and are available for discussion with staff. Complaints related to
harassment and discrimination are managed confidentially and thoroughly
investigated. As part of the ESAP, ISCH’s subsidiaries receiving finance under
this facility will document a complaint management and resolution procedure,
which reflects the practices currently in place. The procedure will ensure that
timely feedback is provided to those concerned and that there will be no
retribution against those who present a complaint. ISCH’s subsidiaries
receiving finance under this facility will inform workers of the grievance
mechanism at the time of recruitment, and will maintain and analyze records of
complaints presented by employees (ESAP action nr.2). Another mean that
employees have to make their views known are the annual organizational climate
surveys. These surveys have high response rates, and overall favorable
responses. Complaints are mostly related to unfair treatment form supervisors.
To tackle this issue, Grupo Roble is proactively engaging supervisors in
leadership trainings, and increasing their role as trainers of workers under
their responsibility. An additional indicator reflecting a positive work
environment in Grupo Roble is the low employee turnover rate, which has
averaged 11 percent in the last three years in Honduras and El Salvador.
Employee turnover in Nicaragua is higher as legal compensation benefits in the
case of dismissal or resignation are not accrued past the fifth year of
employment. To address this, the company has implemented additional benefits
with positive results, employee turnover decreased from 52 percent in 2013 to
36 percent in 2015.
Non-discrimination and Equal Opportunity: Grupo Roble has a policy of
non-discrimination on the basis of any characteristic not related to a person’s
ability to meet job requirements. Recruitment and advancement is solely merit
based, and the company has an explicit policy to promote internal recruitment.
The company has also an “equal pay for equal job policy”. The percentage of
women employed in the areas of housekeeping, maintenance, and security is about
10 to 20 percent, while women representation in administrative areas ranges
from 35 to 70 percent. According to the company, the low percentage of women
employed in the areas of housekeeping, maintenance, and security is due to the
low number of women applying to those types of positions due to the strenuous
characteristics of the job.
Retrenchment: No staff optimization is planned as a result of this IFC’s
investment. About 56 direct new jobs are expected to be created as a resulted
of the programmed expansions and renovations.
Protecting the Work Force: Grupo Roble verifies the identity of all potential
employees and does not employ minors or any type of involuntary or compulsory
labor.
Workers Engaged by Third Parties: Grupo Roble ensures that all service
providers – such as for construction, remodeling and extraordinary maintenance
– are reputable companies. As part of the ESAP, ISCH’s subsidiaries receiving
finance under this facility will include in the contracts with service
providers contractual provisions on the prohibition of child labor and forced
labor, and the obligation of contractors to guarantee that their workers have
been hired legally and receive wages and benefits as established by law;
non-compliance by contractors will be motive for the anticipated termination of
the contract (ESAP action nr.3).
Occupational Health and Safety: OHS Coordinators are present in Honduras and El
Salvador; in Nicaragua, OHS responsibilities are assumed by the Manager of the
shopping center. OHS management is not within the scope of the ISO 9001
certification; however, OHS Coordinators meet annually to share good practices
and there has been an increasing standardization of procedures in the last
three years. Job hazard analyses, including the identification of preventative
measures, are now regularly performed for each job position. OHS annual working
plans are also established in all shopping centers.
Joint worker-management OHS committees are elected in all shopping centers.
Duties of OHS committees vary among countries; not in all countries OHS
committees participate in the identification of workplace hazards, provide
feedback on the development of control programs, and participate in accident
investigations when required or appropriate. As part of the ESAP, ISCH’s
subsidiaries receiving finance under this facility will standardize, document,
and communicate the duties of OHS committees in each country, and ensure they
have the capacity and resources to effectively perform their duties. (ESAP
action nr.4). Beyond the duties defined by law, OHS committees have been tasked
with the inspection of life and fire safety (L&FS) compliance by store tenants.
For that purpose, OHS Coordinators have developed standardized inspection
checklists that include aspects such as: the state of electrical installations,
fire detection and control equipment, means of egress, and awareness of
emergency response procedures. If deficiencies are observed, OHS Coordinators
and shopping center Managers take corrective actions. Further details on L&FS
are provided under Performance Standard 4.
Safe work permit systems for employees and contractors have been implemented in
all shopping centers. Commencement of activities that include work at heights,
in rooftops, and in confined spaces have to be previously approved by the OHS
Coordinators or the shopping center Manager. Shopping centers maintain records
of accidents and incidents affecting workers, contractors, and clients.
Root-cause analysis of occupational accidents and incidents is performed to
prevent reoccurrence. Lost time injury frequency rate (LTIFR, injuries per
million hours worked) in 2014 and 2015, was below industry average in
Metrocentro Santa Ana and Multiplaza Tegucipalpa, and above industry average in
Metrocentro Managua. Lost time accidents and corrective measures to prevent
reoccurrence will be reported to IFC in the Annual Monitoring Report.
Occupational Health and Safety in Constructions: As part of this loan, IFC will
finance the expansion of Metrocentro Santa Ana, in El Salvador, and Metrocentro
Managua, in Nicaragua. OHS management during construction is a contractual
requirement of Grupo Roble, and both EPC contractors have established site
specific OHS management plans and have on-site OHS Supervisors.
At Metrocentro Santa Ana, terracing, filling and soil compaction works are
almost completed, and construction is planned to be finished by November 2017.
Filling and soil compaction is almost completed at Metrocentro Managua as well,
and construction is programmed to be finished by June 2017. In both
construction sites, EPC Contractors will manage an average of 6 to 8
subcontractors, and about 200 to 250 workers will be on site during peak time
activities. Consistent with IFC requirements related to workers engaged by
third parties, access to construction sites is restricted and workers are not
allowed to enter the construction sites if they have not received OHS induction
training and are not wearing the required personal protective equipment.
Safety toolbox talks are also provided at the beginning of each shift, twice or
three times a week. Both companies provide regular reports on the
implementation of OHS activities and accidentability rates. OHS oversight of
construction activities at both sites is ensured by the civil engineers of
Grupo Roble in charge of the constructions, which are permanently on-site. In
El Salvador, the civil engineer is also supported by the OHS Coordinator, who
visits Metrocentro Santa Ana regularly. At the time of the site appraisal
visit, good housekeeping practices were observed on both construction sites.
Base camps have been established both in Metrocentro Santa Ana and Metrocentro
Managua; portable bathrooms, changing rooms, cafeterias, and potable water
points are been installed. As part of the ESAP, once soil compaction is
completed, Metrocentro, S.A. de C.V. in El Salvador and Metrocentro, S.A. in
Nicaragua, will ensure that EPC contractors install and adequately maintain
portable bathrooms and points with potable water throughout the site – and not
only at the base camp – to facilitate access by construction workers (ESAP
action nr.5).