Environmental and Social Assessment and Management System – OMARSA’s management objective is to be a global leader in sustainable shrimp farming. It has largely established the policies, procedures, employee training, internal control systems, and organizational capacity and competence to meet this objective. Quality, environmental and food safety controls and monitoring systems are applied across all segments of the Company’s operations and audited by internal and external teams. Based on IFC’s review of regulatory requirements, results of certification audits across its production and processing operations, and requirements of seven distinct certification audits described below, IFC concluded that there is a functioning ESMS with competent staff as required of an ESMS in PS1. However, managing production practices to meet multiple certification systems piecemeal is expensive and does not necessarily guarantee inclusion of all IFC PS1 requirements. Accordingly, IFC and OMARSA believe that the assorted systems and their constituent audit protocols can and should be consolidated and redesigned to meet global objectives of desired certifications. This streamlining will improve routine identification and elimination of identified EHS risks and impacts, which is a specific requirement of PS1, and satisfy selected certifications needs. The Company has agreed to conduct an expert review its many standards and certifications to identify redundancies, overlaps and omission and consolidate them into a single system with abridged Standard Operating Procedures (SOPs) and common document control systems (ESAP Item 1).
Environmental and Social Policies –The Company has established an overarching policy that defines its environmental and social objectives and provides a framework for the assessment and management of risks and impacts. Policies are clearly stated and available on its website (
http://www.omarsa.com) and posted throughout its operations. Environmental and social policies are included in mandatory training across hatchery, farming and processing operations and included in supplier requirements. Environmental policies are largely prescribed through adherence to internationally recognized standards through credible certification systems, which are compliant with IFC’s Performance Standards (described below). Social and labor policies are established more explicitly through well-defined work code and appropriately communicated internal regulations designed to meet Ecuador’s legal requirements and international labor conventions.
Management Programs - Information obtained during appraisal indicates that the Company policy commitments to sustainability are matched through measurable actions. OMARSA was the first company in the world to achieve certification of its three farms to the rigorous Aquaculture Stewardship Council Shrimp standard in September 2014 (see attachment for audit report). All of its farms are also certified to the Global
Aquaculture Alliance’s Best Aquaculture Practices requirements (bap.gaalliance.org/bap-standards/) and GlobalGAP’ s Aquaculture Standard Shrimp Farm requirements (
http://www.globalgap.org/uk_en/for-producers/aquaculture/). In addition, OMARSA’s Chongon Farm is certified to the European (Regulation 834/2007) and Naturland organic standards (ec.europa.eu/agriculture/organic/organic-farming/what-is-organic-farming/organic-certification/index_en.htm) by accredited certifying bodies. Processing operations meet the food safety requirements of the BRC Global Standards and BAP Seafood Processing Standard. The Company maintains a chain of custody system (COC) based on physical separation and batch processing with a unique lot numeration scheme which allows traceability of all shrimp processed back to the farm of origin, pond and date of harvest. The Company has established its COC to be able to label products and carry forward claims as to the use of the multiple voluntary standards it employs. For example, production areas for certified organic shrimp from Chongon Farm the company has implemented some measures to prevent cross contamination like separation in time and space, use of different materials, use of uniforms from different colors to identify when it’s produced without sulphite, presence of sulphite analysis in process water and release of process lines prior to the start of the production.
Identification of Risks and Impacts – In accordance with Ecuador’s general environment legislation and regulations, and new regulations required by the Normalization of Aquaculture Operations Law, in 2008 the Company conducted extensive Environmental and Social Impact Assessments (ESIAs) of each of its hatchery and farm operations. The ESIAs have been reviewed and approved by the competent authority. Permitting and operating Licensing requirements have been met and information from annual audits by government regulators indicate appropriate treatment of risks and routine correction of EHS gaps. In addition to regulatory requirements the Company subjects itself to annual surveillance audits of the aforementioned certification systems, which were reviewed during appraisal. These audits provide additional assurance that E&S risks as described in the IFC PS are being assessed and mitigated. To conform to ACS Shrimp certification each farm has undergone a separate Biodiversity and Environmental Impact Assessment (“B-EIA”) and a Participatory Social Assessment (“PSA”), which reviewed potential risks to communities and is the basis for a Community Relations Plan for each farm.
PS5 is not considered to be a significant risk or impact to the proposed investment. However, given historic challenges to land claims and ongoing illicit clearing of mangroves in other parts of South America, it is important to provide additional background. The planned Project would be developed on land privately held by OMARSA since 2002 and the new ponds will occupy approximatel
y 500 hectares of a total 5000 hectares owned by the company in Puná Island. The area has been privately held and titled for at least 40 years and satellite imagery from the early 1980’s indicate aquaculture farms and upland agriculture was established long ago. OMARSA has the required government licenses and permits to increase their shrimp-pond area in Puná Island from the current 900 hectares to 2000 hectares. The permits are issued by the Sub-Secretariat for Aquaculture under the Ministry of Agriculture, Livestock, Aquaculture and Fisheries, and the Ministry of Environment (MMA). The former assesses technical feasibility and the second social and environmental soundness. The previous owner owned and operated a shrimp farm in the same area where the Project will be implemented.
Because the land-tenure arrangements in Puná Island have been in place for several decades, local stakeholders accept and respect the current land tenure situation. This was established in a meeting with a delegation from the neighboring communities of Zapote and Puerto Zapote during appraisal. OMARSA’s land outside the shrimp farming areas is unfenced. Livestock from surrounding communities, primarily cattle and feral donkeys, graze them. The land is semi-arid and saline which limits the options for agricultural production.
OMARSA conducted a “Participatory Social Impact Assessment (“PSIA”) for all of its farms in preparation for the ASC certification which describe in detail the demographics and economic situation of communities that are directly and indirectly influenced by the project. In the case of Puná Island the closest community is El Zapote. Communication takes place on a regular basis between the community-appointed interlocutor and OMARSA’s Certification Coordination Unit. The parties hold community-level meetings once or twice per year as deemed necessary. The minutes of these meetings and list of participants are kept on file by OMARSA. The minutes list the commitments and agreements reached during the meetings. These procedures are in keeping with ASC’s Principle 3 which requires companies to “operate farms with consideration for surrounding communities.” According to community members the existing engagement mechanism and communications is effective. Generally speaking the communication revolves around community needs and ways in which OMARSA may be able to help. The impression from an unannounced visit to the community suggests that the relationship between community and OMARSA is devoid of major conflict. The planned project has no foreseeable negative impacts on communities.
Grievance Mechanism - Regular communication between the community and OMARSA as described above may be used to relay grievances and dissatisfaction. The community-appointed interlocutor and the head of the Certification Unit communicate freely as needed. Open community meetings are held as needed, usually once or twice per year. The community indicated their satisfaction wi
th the current arrangement. Grievances are usually over minor issues such as livestock entering the farm facilities and consuming shrimp rations.
Organizational Capacity and Competency - The Environmental Certifications Coordinator is responsible for a team of five that establish EHS management practices, working closely with the farm management staff to ensure implementation, and measure compliance with regulatory requirements and conformity to the international standards to which they prescribe (described below). The team covers all aspects of aquaculture production, processing and associated logistics. They are supported at the farm level through SOPs and close supervision by the Farm Managers. Interviews with staff and workers at all levels indicated appropriate levels of awareness and general treatment of EHS risks. The Quality Assurance Manager and his team ensure the application of food safety, product testing and supply chain traceability systems. The Human Resources Manager helps to align skills and labor practices in the farms and processing facility to meet these requirements. Interviews with each team indicated that they were like-minded, integrated and had the full support of senior management.
Emergency Preparedness and Response – As part of its occupational health and safety program the Company has developed a comprehensive general Emergency Preparedness and Response Plan which identifies and addresses through training events, drills and communications, potential threats to life and property. Catastrophic natural events including seismic, severe weather, floods and fire were well covered. Buildings at the processing plant and at the farm afforded proper egress and fire extinguishers were well distributed, of the proper kind, and all checked were pressurized. Training records, signs and observed practices indicated an appropriate level of preparedness for unexpected events. Each worker is required to have completed a module in Emergency Response which is also included in the “Reglamento Interno”. Two doctors rotate through the farms and mill on a regular basis and the location of first responders and medical facilities were identified. The Company maintains several speed boats and a helicopter for evacuation needs at the farms. Marine transport of workers and staff were on licensed boats equipped with radios, and personal floatation devices of proper size and number.
Monitoring and Review – The Company maintains multiple certifications and has an exhaustive internal and external audit system. Virtually all aspects of OMARSA’s operations are routinely reviewed. Review of water and energy records for hatchery, nursery, and grow-out farms provided substantial information about management of EHS risks and system performance. The recent ASC certification identified several areas for improvement in feed record keeping and monitoring of water quality. Keeping track and meeting the requirements of seven different certification
systems result in duplication of effort and distractions. There is room to consolidate the systems and reporting requirements into more manageable and less redundant M&E systems.
Stakeholder Engagement in Environmental Analysis – Regulatory and voluntary processes have resulted in various ESIAs and reports, which indicate an appropriate level of stakeholder engagement in most aspect of OMARSA’s operational risk definition and mitigation. The recent “Biodiversity and Environmental Impact Assessment” (B-EIA) conducted for ASC certification found the extent of stakeholder engagement to be appropriate. Population densities in areas around the farms are low and clustered in fishing communities. Interactions with El Zapote, the neighboring community take place regularly through a community-designated “interlocutor.” Most interaction occurs during the course of water and land transport of inputs, products and workers as described below under PS4. It is worth noting that all OMARSA employees are from the greater Guayaquil area and few, if any, are actually from neighboring communities.
Informed Consultation and Participation of Affected Communities – Interviews with one community (El Zapote) which could be the most immediately affected by the expansion of the farm under the proposed investment indicated that they were fully aware of the Company’s plans and had no concerns. Community Relations Plans seek to achieve an effective channel of communication. When necessary community-wide meetings are organized where members are encouraged can safely raise grievances.
External Communications and Grievance Mechanisms – The community closest to the project area is El Zapote. Communication takes place on a regular basis between the community-appointed interlocutor and OMARSA’s Certification Coordination Unit. The parties hold community-level meetings once or twice per year as deemed necessary. The minutes of these meetings and list of participants are kept on file by OMARSA and the community. Regular meetings between the community and OMARSA as described above are used to relay grievances and dissatisfaction. The community indicated their satisfaction with the current arrangement. Grievances are usually over minor issues such as livestock entering the farm facilities and consuming shrimp rations. The impression from an unannounced visit to the community suggests that the relationship between community and OMARSA is devoid of major conflict and seems to be constructive. Moreover, the company interacts regularly with government authorities, both local and line ministries, as required to ensure compliance and fluid communication.