Environmental and Social Assessment and Management System
Existing facilities have environmental, health and safety management systems in alignment with PS1 and currently hold ISO 9001 certification for quality management system, 14001 for environmental management system, OHSAS 18001 for health and safety management and ISO 50001 certificate for energy management. PM5 will follow the same management systems under the ISO certification and will be energy certified as well. Environmental and social policies, programs and plans at the corporate level which are applicable to all facilities exist under the requirements of these certificates. Prior to construction of PM5, the company will develop an Environmental, Social and Health and Safety Management System applicable and tailored to the project to manage the risks from the construction and operation activities of the new facility. (See ESAP # 1).
Policy
Nuqul is in alignment with PS1 requirements with respect to its corporate policy. The company has established a corporate mission statement that guides all of its activities at each of its operations. The mission statement includes a formal commitment to adhere to “the strictest ethical and world class standards” and places a “high priority on investing in our human resources and in servicing our communities.” In addition, Nuqul has developed and made public its four Core Values, which are the Group’s guiding principles and include specific references to equal opportunity, integrity, quality, and social responsibility. These broad commitments are operationalized in the Group Standards Manual (GSM), which contains standard operating procedures for carrying out all aspects of its business activities in accordance with best industry practices.
Identification of Risks and Impacts
All existing facilities have developed environmental and social impact assessments (ESIAs) to comply with local permitting requirements and IFC Performance Standards. For the construction and operation of the PM5 project, the company will secure an independent environmental and social consultant to develop an Environmental and Social Impact Assessment (ESIA) to meet local permitting requirements and IFC’s Performance Standards, WBG General EHS Guidelines and WBG EHS Guidelines specific for the Pulp and Paper Mills sector. (See ESAP # 2).
Management Programs
For existing facilities, Management Plans and Procedures exist to address Environmental, Health and Safety (EHS) issues such as workplace conditions, pollution prevention, wastewater, solid waste, health and safety and resources conservation.
For the PM5, based on the findings of the ESIA, Environmental, Health and Safety (EHS) management plans and procedures (ESMP) will be developed for construction and operational phases. (See ESAP # 1)
In addition, the company has agreed to develop a specific Environmental Management and Monitoring Plan (EMMP) to address temperature levels at the workpla
ce at tissue paper facilities in Jordan, wastewater quality at its Jordan facilities and workplace air quality at its Egypt facilities and to make sure these aspects are aligned with WBG General EHS Guidelines and WBG EHS Guidelines specific for the Pulp and Paper Mills sector. (See ESAP #3).
Organizational Capacity and Competency
At existing facilities, the Group Head of EHS aspects of operation is the position reporting to the head of excellence and governance. The head of excellence and governance is responsible for the Corporate Excellence Department. This department has leverage to integrate EHS aspects into the work of all departments across all Nuqul facilities. This restructuring has helped integrate sustainability into all operations.
In terms of EHS management of the planned PM5 facility to be constructed in Abu Dhabi, three layers of management will apply as follows: 1) Project team where a member in the team will be running the project and mobilization of resources, 2) Supporting team with expertise to be available for technical support when needed and 3) A chairman of the steering committee. The steering committee consists of different members with different expertise. This steering committee team reports to top management and board of directors. One person on the project team will be assigned the health and safety tasks.
Specifically for the PM5 project, the company will ensure that there is an on-site environmental and social (E&S) focal point present during the construction phase and that an E&S focal point is available off-site during the operations phase (See ESAP # 4).
Emergency Preparedness and Response
Life and fire safety is one of the main risks at paper milling and converting plants. Given this, the Group devotes significant effort to fire risk identification, assessment and mitigation. An entire module of its Group Standards Manual (GSM) is devoted to life and fire safety, with standard operating procedures in place for regular hazard risk assessment across business units, selection of appropriate fire detection and response equipment, regular inspection of systems and equipment and training and drills. The GSM requires that fire detection and suppression systems (electrical and mechanical) must be inspected by a third party at least annually; portable fire extinguishers must be inspected monthly and refilled/recharged annually; and fire drills must be held a minimum of three times per year. Nuqul managers at each of its operating facilities work closely with local fire authorities to identify improvement to fire safety systems and training to ensure that the Group operates in accordance with global best practice in relation to fire prevention and emergency preparedness. 2014 annual E&S monitoring report submitted to IFC confirmed that frequency of drills, inspections of fire detection and fire-fighting equipment at the existing facilities were adequate. Recently, spill control, Material Safety Data Sh
eet (MSDS) and material handling instructions as well as maximum weight for storage on racks were assessed and reviewed at existing facilities. For the PM5 project, an Emergency Response Plan (ERP) which follows the same requirements will be developed (See ESAP # 5). The plan will include procedures and staff training and supplement the ESMS to achieve establishment and maintenance of an emergency preparedness and response system. In order to complete the ERP in alignment with IFC PS requirements and national laws, Nuqul will need to collaborate with local government agencies and other relevant third parties to facilitate response to accidental and emergency situations and to prevent and mitigate harm to people and/or the environment. Preparation and planning shall include identification of areas where accidents and emergency situations may occur; response procedures; provision of equipment and resources; designation of responsibilities; communication, including with potentially Affected Communities; and, periodic training to ensure effective response.
Monitoring and Review
The sustainability report produced since 2007 was upgraded in 2014 to integrate the GRI topics under the Nuqul values (pride, world and soul). The report is available online on the UN Global Compact website and Nuqul group’s website. The report can be found online at:
http://www.nuqulgroup.com/Sustainability/2014.pdf.
Nuqul has a corporate monitoring program. Internally, this is called a corporate impact index. This custom-made index is used to quantify performance and assign a score. The score is based on 3 aspects: Environment (55%), Safety (40%), and sales (5%). This is prepared for top management on a monthly basis with overall trends and they design corrective action plans that are adopted/approved by the EHS manager. Specific indicators are developed to reflect the nature of activity associated with each type of facility. The targets are based on the year prior’s achieved. At the paper mills, Nuqul has surpassed the industrial benchmark and are achieving improvements on their own performance from year to year. Quarterly and half-yearly benchmark reports are presented to top management, operational excellence head and head office, head of operations, head of corporate excellence and the CEO.
Each facility follows the Group Standards Manual (GSM) which contains standard operating procedures for carrying out all aspects of its business activities in accordance with best industry practices. An external consultant is hired to consult with the EHS manager of existing facilities to integrate lessons learned from existing facilities.
In terms of reporting, there is a decentralized approach in administration but centralized in systems implementation. The existing dashboard system will be transferred to the PM5 plant as it is. Monitoring for existing facilities is carried out once a year for all facilities except for KSA since the environmental monitoring devic
es are available in-house. Tests are carried out by third parties and are shared with the operational excellence manager at each of the other facilities. Reporting on incidents takes place internally at each business unit. Any incident that occurs is immediately reported to EHS manager at HQ. Recently, the incident reporting system was upgraded to be more centralized and include the EHS manager at the final stage. PM5 will follow the requirements of the UAE national regulations in addition to the adoption of the Jordan and Egypt existing monitoring procedures if found in line with the national requirements. Monitoring thresholds will be consistent with those referenced in the applicable WBG Guidelines.